PRIVACY POLICY  Effective Date: April 10, 2025 Last Updated: April 10, 2025  

INTRODUCTION  

Welcome to Talen.ai (“Talen AI”, “we”, “our”, or “us”). We are committed to safeguarding  your privacy. This Privacy Policy explains how we collect, use, disclose, and protect your  personal information when you use our website located at  https://talen.ai, Chrome  extension, web application, and any related services, applications, or tools (collectively,  the “Services”).  

By accessing or using any of our Services, you agree to this Privacy Policy. If you do not  agree with the terms of this Privacy Policy, please do not access or use our Services.  

  1. INFORMATION WE COLLECT 
  1. Personal Information You Provide  We may collect the following types of information directly from you:  
  • Account Information: Full name, email address, username, password, profile  picture  
  • Professional Information: Job title, company name, industry, work experience,  skills, education  
  • Contact Information: Phone number (optional), address (optional)  
  • Profile Data: LinkedIn profile URL (optional), GitHub profile URL (optional),  portfolio links (optional)  
  • Resume/CV Information: Resume/CV uploads, cover letters, work samples  
  • Payment and Billing Information: Credit card details, billing address, transaction  history (if applicable)  
  • Communication Preferences: Email subscription preferences, notification  settings  
  • Correspondence: Information provided when you contact us for support or  inquiries

b. Automated Usage Data  We automatically collect certain information when you interact with our Services,  including:  

  • Device Information: IP address, browser type and version, operating system,  device type and model  
  • Session Data: Date/time of access, duration of visit, pages visited, time spent on  pages  
  • Navigation Data: Search queries within the platform, features used, user interface  interactions  
  • Referral Information: Referrer URL, traffic source, marketing campaign data  
  • Performance Data: Load times, errors, crashes, response times  
  • Interaction Data: Mouse movements, clicks, scrolling behavior, interaction  heatmaps  
  • Location Data: Approximate location derived from IP address (country, city)  
  • Network Information: Internet service provider, mobile carrier (if applicable)  
  1. Chrome Extension Data  When you install and use the Talen AI Chrome Extension, we may collect:  
  • Browsing Activity: Visited URLs and metadata from public profiles on supported  platforms  
  • Content Information: Publicly available candidate information from supported  platforms  
  • Interaction Data: Clickstream data, button clicks, feature usage within supported  platforms  
  • Extension Status: Installation date, version, update status, settings  
  • Authentication State: Login status, access tokens, session data  
  • Feature Usage: Which extension features are used, frequency of use  
  • Technical Logs: Error reports, debugging information, performance metrics  We adhere to the Chrome Web Store’s User Data Policy and do not collect information  from private browsing sessions, sensitive websites (banking, healthcare, etc.), or private  communications.  
  1. Cookies & Tracking Technologies  We use cookies, web beacons, pixel tags, local storage, session replay tools, and other  tracking mechanisms to:  
  • Essential Operations: Maintain session integrity, authenticate users, secure  accounts  
  • Functionality: Remember preferences, settings, and previously viewed content  
  • Analytics: Analyze user behavior, page flows, feature usage, and performance  
  • Personalization: Customize content, interface elements, and recommendations  
  • Marketing: Support advertising and promotional efforts (if applicable)  These technologies collect information about your interactions with our Services and  may be either session-based (temporary) or persistent. 

You can manage cookie  preferences through your browser settings, though disabling certain cookies may affect  functionality.  We use the following categories of cookies:  

  1. Strictly Necessary Cookies: Required for the operation of our Services  
  2. Preference Cookies: Enable us to remember your preferences and settings  
  3. Analytics/Performance Cookies: Help us understand how visitors interact with  our Services  4. Marketing Cookies: Used to track visitors across websites for advertising  purposes  
  1. Information from Third Parties  We may receive information about you from third-party sources, including:  
  • Integration Partners: Data from integrated services (with your permission)  
  • Recruitment Platforms: Information from job boards or applicant tracking  systems (with your permission)  
  • Social Media Platforms: When you connect your social media accounts  
  • Professional Networks: When you link professional network profiles  
  • Public Databases: Publicly available professional information  
  • Marketing Partners: Lead information, campaign data  
  • Payment Processors: Transaction information  
  1. HOW WE USE YOUR INFORMATION

  

We use the information we collect for the following purposes:  a. Service Provision and Improvement  

  • Operate, maintain, and provide our Services  
  • Personalize and improve user experience  
  • Develop new features, products, and services  
  • Monitor and analyze usage patterns and trends  
  • Troubleshoot bugs and technical issues  
  1. Account Management  
  • Create and manage user accounts  
  • Verify user identity and authenticate access  
  • Process subscriptions and transactions  
  • Send transactional messages and service updates  
  • Respond to customer service inquiries  
  1. Recruitment and Talent Solutions  
  • Support recruiting workflows and talent acquisition  
  • Enable candidate discovery and sourcing  ● Facilitate profile management and updates  
  • Provide candidate assessment and evaluation tools  
  • Generate insights and analytics for recruitment
  1. Communication  
  • Send service notifications and important updates  
  • Deliver marketing communications (with consent)  
  • Provide customer support and technical assistance  
  • Conduct surveys and collect feedback  
  • Send promotional offers and newsletters (with consent)  
  1. Security and Compliance  
  • Protect against unauthorized access and fraud  
  • Detect and prevent suspicious or illegal activities  
  • Ensure compliance with our Terms and Conditions  
  • Maintain the security of our Services  
  • Fulfill legal and regulatory obligations  
  1. Research and Development 
  • Improve and optimize our Services  
  • Develop new products, features, and functionalities  
  • Conduct data analysis and research  
  • Generate aggregated or anonymized insights  
  • Test and refine AI and machine learning capabilities  
  1. HOW WE SHARE YOUR INFORMATION

 

We do not sell your personal information. We may share your information with the  following categories of recipients:  

  1. Service Providers  We share information with trusted third-party vendors and service providers who  perform services on our behalf, such as:  
  • Cloud hosting and infrastructure providers  
  • Analytics and data processing services  
  • Payment processors and billing services  
  • Customer support and help desk providers  
  • Email delivery and communication services  
  • Security and fraud prevention services  
  • Marketing and advertising partners  These service providers are contractually obligated to use the information solely for  providing services to us and to maintain appropriate security measures.  
  1. Third-Party Integrations  When you choose to connect our Services with third-party applications or services, we  may share information necessary for the integration to function. These integrations only  occur with your explicit permission, and the information shared is limited to what is  required for the requested functionality.  
  1. Business Partners  We may share information with business partners for the purpose of providing joint  offerings, promotional activities, or complementary services, always in accordance with  applicable data protection laws.  
  1. Legal Compliance and Protection  We may disclose information:  
  • In response to valid legal process (court orders, subpoenas, etc.)  
  • To comply with applicable laws and regulations  
  • To protect our rights, privacy, safety, or property 
  • To investigate, prevent, or take action regarding illegal activities  
  • In connection with a law enforcement request  
  1. Business Transfers  If we are involved in a merger, acquisition, financing, reorganization, bankruptcy, or sale  of company assets, your information may be transferred as part of that transaction. We  will notify you of any change in ownership or uses of your information.  
  1. With Your Consent  We may share information with third parties when you have given us your consent to do  so.  
  1. Aggregated or De-identified Data  We may share aggregated, anonymized, or de-identified information that cannot  reasonably be used to identify you with third parties for various purposes, including  business intelligence, analytics, and market research. 
  1. DATA RETENTION AND STORAGE
  1. Retention Period  We retain personal information for as long as necessary to:  
  • Provide the Services you have requested  
  • Maintain your account (if applicable)  
  • Comply with our legal obligations  
  • Resolve disputes  
  • Enforce our agreements  Different types of information may be retained for different periods. When information is  no longer needed, we will delete it or anonymize it.  
  1. Data Deletion  Users can request deletion of their account and associated personal information at any  time by:  
  • Using the account deletion option in account settings (if available)  
  • Contacting us at  
  1. Data Storage  privacy@talen.ai  Your information may be stored and processed in the United States and other countries  where we or our service providers maintain facilities. We implement appropriate  safeguards when transferring data across borders.  
  1. YOUR RIGHTS AND CHOICES

Depending on your location, you may have certain rights regarding your personal  information under applicable laws such as the General Data Protection Regulation  (GDPR), the California Consumer Privacy Act (CCPA), and other privacy laws.  a. Access and Portability  You may have the right to:  

  • Access the personal information we hold about you  
  • Receive a copy of your information in a structured, machine-readable format  
  • Request information about how your data is processed  
  1. Correction and Updates  You may have the right to:  
  • Correct inaccurate or incomplete information  
  • Update your personal information  
  • Manage your profile details  c. Deletion and Restriction  You may have the right to:  
  • Request deletion of your personal information (“right to be forgotten”)  
  • Request restriction of processing of your personal information  
  • Object to certain processing activities  d. Consent Management  You may have the right to:  
  • Withdraw consent at any time (where processing is based on consent)  
  • Opt out of marketing communications  
  • Manage cookie preferences and tracking technologies  
  1. Complaint Rights  You have the right to lodge a complaint with a supervisory authority if you believe your  rights have been violated.  To exercise any of these rights, please contact us at  privacy@talen.ai. We will respond  to your request within the timeframe required by applicable law. 
  1. Do Not Track  We respond to Do Not Track signals to the extent required by applicable law. However,  some third-party services we use may not respond to these signals.  
  1. California Privacy Rights  California residents may have additional rights under the CCPA/CPRA, including:  
  • The right to know what personal information is collected, used, shared, or sold 
  • The right to delete personal information  
  • The right to opt-out of the sale of personal information  
  • The right to non-discrimination for exercising your rights  
  1. European Privacy Rights  If you are in the European Economic Area (EEA), United Kingdom, or Switzerland, you  may have additional rights under the GDPR.  
  1. THIRD-PARTY SERVICES AND LINKS 
  1. Third-Party Links  Our Services may contain links to third-party websites, applications, or services. We are  not responsible for the privacy practices, content, or security of these sites. We  encourage you to review the privacy policies of any third-party sites you visit. 
  1. Third-Party Integrations  When you choose to connect our Services with third-party applications (such as  LinkedIn, GitHub, etc.), your information may be shared with these services according to  the permissions you grant. These integrations are governed by the respective third-party  privacy policies.  
  1. Social Media Features  Our Services may include social media features (like Facebook “Like” button, Twitter  “Share” button). These features may collect information such as your IP address and the  pages you visit on our site, and may set cookies to enable the feature to function  properly. Social media features are governed by the respective social media platform’s  privacy policy.  
  1. SECURITY MEASURES

  

We implement appropriate technical and organizational measures to protect your  personal information, including:  

  • Encryption of sensitive information in transit and at rest  
  • Access controls and authentication mechanisms  
  • Regular security assessments and penetration testing  
  • Secure development practices and code reviews  
  • Employee training on data security and privacy  
  • Physical security measures for our facilities  
  • Network security protections and monitoring  
  • Incident response procedures  

While we strive to use commercially acceptable means to protect your information, no  method of transmission over the Internet or electronic storage is 100% secure. We  cannot guarantee absolute security of your data.  

  1. CHILDREN’S PRIVACY

Our Services are not intended for individuals under the age of 18 (“Children”). We do not  knowingly collect personally identifiable information from Children. If you are a parent or  guardian and believe that your child has provided us with personal information, please  contact us at  privacy@talen.ai. If we become aware that we have collected personal  information from Children without verification of parental consent, we will take steps to  remove that information from our servers.  

  1. INTERNATIONAL TRANSFERS

  Your information may be transferred to, stored, and processed in countries other than  the country in which you are located. These countries may have data protection laws  that are different from those of your country.  We have implemented appropriate safeguards to protect your personal information  when it is transferred internationally, including:  

  • Standard contractual clauses approved by the European Commission  
  • Data processing agreements with our service providers  
  • Privacy Shield certification (where applicable)  
  • Binding corporate rules (where applicable)  
  1. CHANGES TO THIS PRIVACY POLICY  

We may update this Privacy Policy from time to time. The updated version will be  indicated by an updated “Last Updated” date at the top of this Privacy Policy. We will  provide notice of any material changes as required by law, which may include notifying  you by email or posting a notice on our website.  We encourage you to review this Privacy Policy periodically to stay informed about our  information practices. Your continued use of our Services after any changes to this  Privacy Policy constitutes your acceptance of such changes.  

  1. CONTACT US

  

If you have any questions, concerns, or requests regarding this Privacy Policy or our  privacy practices, please contact us at:  Email:  privacy@talen.ai Mail: Talen AI, Legal Department, 555 Market Street, Suite 1500, San Francisco, CA  94105, USA  For European users, our EU representative can be contacted at  

  1. ADDITIONAL INFORMATION  
  1. GDPR Legal Bases for Processing  eu-rep@talen.ai.  For users in the European Economic Area (EEA), we process your personal information  on the following legal bases:  
  • Performance of Contract: To provide our Services to you based on our Terms and  Conditions  ● Legitimate Interests: To operate our business and provide our Services, where  our interests do not override your fundamental rights and freedoms  
  • Consent: For certain types of processing where we have asked for your consent  
  • Legal Obligation: To comply with legal requirements  
  1. Data Protection Officer  You may contact our Data Protection Officer at  queries.  
  1. Automated Decision Making  dpo@talen.ai for any data protection  Our Services may involve automated decision-making or profiling in limited  circumstances. You have the right to request human intervention, express your point of  view, and contest any automated decision.  
  1. Sensitive Information  We generally do not collect sensitive personal information. If we do collect such  information, we will do so in accordance with applicable data protection laws and with  your explicit consent where required.  
  1. Cookie Policy  For detailed information about our use of cookies and similar technologies, please see  our separate Cookie Policy at  https://talen.ai/cookie-policy.  
  1. Job Applicants  If you apply for a job at Talen AI, we will use the information you provide solely for the  purpose of evaluating your application, communicating with you, and complying with  legal requirements.  
  1. STATE-SPECIFIC PRIVACY DISCLOSURES
  1. California Residents  Under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act  (CPRA), California residents have specific rights regarding their personal information.  Categories of Information Collected: We have collected the following categories of  personal information from consumers within the last 12 months:  
  • Identifiers  
  • Commercial information  
  • Internet/network activity  
  • Professional/employment information  
  • Education information  
  • Inferences from the above  Sources of Information: As described in Section 1 of this Privacy Policy.  Purpose of Collection: As described in Section 2 of this Privacy Policy.  Categories of Third Parties With Whom We Share Information: As described in Section  3 of this Privacy Policy.  California Shine the Light Law: California residents may request information about our  disclosure of personal information to third parties for their direct marketing purposes.  To make such a request, please contact us using the information provided in the  “Contact Us” section.  
  1. Virginia Residents  Under the Virginia Consumer Data Protection Act (VCDPA), Virginia residents have  specific rights, including the right to:  
  • Confirm whether we are processing their personal data  
  • Access their personal data  
  • Correct inaccuracies in their personal data  
  • Delete their personal data  
  • Obtain a copy of their personal data  
  • Opt out of certain processing activities  
  1. Colorado Residents  Under the Colorado Privacy Act (CPA), Colorado residents have specific rights, including  the right to:  
  • Opt out of targeted advertising, sale of personal data, and profiling  
  • Access their personal data  
  • Correct inaccuracies in their personal data  
  • Delete their personal data  
  • Obtain a copy of their personal data  d. Connecticut Residents  Under the Connecticut Data Privacy Act (CTDPA), Connecticut residents have specific  rights, including the right to:  
  • Access their personal data  
  • Correct inaccuracies in their personal data  
  • Delete their personal data  
  • Obtain a copy of their personal data  
  • Opt out of certain processing activities  e. Utah Residents  Under the Utah Consumer Privacy Act (UCPA), Utah residents have specific rights,  including the right to:  
  • Access their personal data  
  • Delete their personal data  
  • Obtain a copy of their personal data  
  • Opt out of certain processing activities  
  1. ADDITIONAL DISCLOSURES FOR CHROME  EXTENSION USERS
  1. Extension Permissions  Our Chrome Extension requires certain permissions to function properly, including:  
  • Access to specific websites for candidate sourcing  
  • Read and modify content on supported platforms  
  • Store data locally on your device  
  • Communicate with our servers  
  1. Data Collection by the Extension  The Extension collects data as described in Section 1(c) of this Privacy Policy. This data  collection occurs only when:  
  • You are signed into your Talen AI account  
  • You are on a supported platform (e.g., LinkedIn, GitHub, etc.)  
  • The Extension is enabled  c. Data Use Limitations  Data collected through the Extension is:  
  • Used only for the purposes described in this Privacy Policy  
  • Not used for behavioral advertising  
  • Not shared with third parties except as described in Section 3  
  • Retained according to our data retention policies  
  1. Extension-Specific Opt-Out  You can disable data collection by the Extension at any time by:  
  • Disabling the Extension in Chrome’s extension settings  
  • Signing out of your Talen AI account  
  • Adjusting specific data collection settings within the Extension  
  1. Chrome Web Store Policies  Our Extension complies with Google’s Chrome Web Store Developer Program Policies  and the User Data Privacy Policy.  

This Privacy Policy was last updated on April 10, 2025.